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CAMP HILL FETE 2012 - ORGANISATION


 * ** Job ** || ** Time ** || ** Person Responsible ** || ** Completed ** ||
 * Organise Ice – as much as possible. 50 Bags || 3 to 4 weeks prior || Greg ||  ||
 * Liquor Licence for Wine Stall || 4 weeks prior || Mandy || Ordered ||
 * Send letters to Stall Coordinators and confirm each stall is covered || Now || Cath || done ||
 * Donation request letters from businesses || Now || Cath || Done ||
 * Extension leads and power boards – lots needed. || 1 week before || Greg ||  ||
 * Music and P.A || Day of Fete || Brett ||  ||
 * Order Sausages, Hamburgers, chicken and hotdogs from Strath Meats || 2 weeks prior || Mark || Done ||
 * Order Bread & Hotdog rolls from Bath Lane || 2 weeks prior || Mark || Done ||
 * Buy Tortillas || morning of || Cath ||  ||
 * Order Milk – Milkshakes & Tea/Coffee Stalls || 2 weeks prior || Cath ||  ||
 * Order wine || 2 to 3 weeks prior || Mandy || Done ||
 * Ensure Gas Bottles are full || 1 week prior || Greg ||  ||
 * Bendigo Party Hire – book, pick-up and return what is needed for stalls || Progressive – finalise 1 week prior || Kerrin || All done. have ordered floss, snow cones, number wheel, gas bottle and element for hot dogs. ||
 * Class Stall shopping list || Week of Fete || Cath ||  ||
 * Rosters - helpers for stalls. Update leading up to Fete || Ongoing || Cath || Happening now ||
 * Book and pick up BBQ from Santons || Now || Mark/Brett || Doing ||
 * Book Jumping Castle, clowns and Merry Go Round || Now || Brett || Booked. ||
 * Clarify Staff Stalls - Stall List || Now || Cath || Done ||
 * Collect donations || Ongoing || Cath/office ||  ||
 * Create Signs – stalls, rosters, food menu || 1-2 weeks before || Office || Doing ||
 * Newsletter information and requests – weekly || Ongoing || Cath || Happening ||
 * Stall money floats || 1 week prior || Mandy ||  ||
 * Tickets for food stalls || 1 week prior || Mandy || doing ||
 * Shopping at ‘Campbells’ on the day of the Fete || Fete Day || Cath ||  ||
 * Assist in sorting shopping into piles for each stall || Fete Day || Cath Kellie ||  ||
 * Thank you letters after the Fete to teachers, coordinators and supporting businesses. Address and send. || Post-Fete || Cath ||  ||
 * Cake Stall - Plates and note out to families || 3 Weeks Prior || Cath || Happening ||
 * Order wine glasses || 3 weeks prior || Mandy || Done ||